This is an Official Copy of the Equestrian Society’s Constitution.

 

1.      Name:       Equestrian Society

1.1.                       The society will be called Equestrian Society

1.2.                       The abbreviation will be E.S. (Herein after referred to as The Society)

 2.      Body Corporate

The Society Will:

2.1.                       Exist in its own right as an entity separate from its members.

2.2.                       Be administered by a management committee.

2.3.             Be able to own property and other possessions.

2.4.             Be able to offer financial assistance to groups and individual riders, being
           members of the Society, showing the potential to achieve in horsemanship.

2.5.             Be able to sue and be sued in its own name as a body corporate.

2.6.             The management committee may not sue or be sued in their personal capacity.

 3.      Objectives

 3.1.  Main Objectives:
 

3.1.1.     To develop the true unity of the equestrian sport for all.

3.1.2.     To promote horsemanship and sportsmanship.

3.1.3.     To unite horses and horsemen/women, both Nationally and Internationally, under
    one banner for the good of the horse.

3.1.4.     To implement a system to ensure the welfare of the horse, both physical and
    psychological, is considered first, and to motivate members to do likewise
    during training at home.

3.1.5.     To develop a database for horses, ponies and riders Nationally and Internationally.

3.1.6.     To cooperate with other governing organizations, be willing to learn from them,
    and to offer assistance when requested.

 3.2.  Secondary Objectives:

 

3.2.1.     To create a system that will enable riders competing Internationally to be able to
    draw horses from a pool when competing abroad thus alleviating the need for their
    horses to travel.

3.2.2.     To identify riders showing the potential for further development, but being unable
    to do so and to render assistance.

3.2.3.     To give maximum exposure to the sport in order to garner extensive sponsorship.

4.      Membership
 

4.1.                       A person wishing to become a member of The Society must apply in writing and
on the prescribed application form and payment of such membership fees as applicable to the membership.

4.2.                       The management committee has the right to accept or refuse the application.

4.3.                       A member will have a vote that is relevant to his or her membership, per item which he or she may cast personally at a meeting or electronically.

 5.      Management Committee 

5.1.  The management committee will consist of at least three (3) members:
 

5.1.1.     A chairperson.

5.1.2.     A vice chairperson.

5.1.3.     A secretary/treasurer.

 

5.2.                       Members of the management committee will hold office for three (3) years.

5.3.                       Members of the management committee will be elected during an annual general meeting. Nominations for members must be tabled in writing of which the closing date is fourteen days before the date on which the general meeting will take place.

5.4.                       In the event of a member of the management committee leaving the Society a new Member must be elected within three months.

 6.      Meetings

6.1.             Minutes:

6.1.1.     Minutes of all meetings will be taken.

6.1.2.     Minutes of the previous meeting must be proposed to, be accepted by the meeting,
    seconded and signed by the chairperson at the commencement of a meeting. 

6.2.             Annual General Meetings:

6.2.1.     An annual general meeting must take place within thirty (30) days of the closing of
    the financial year.

6.2.2.     Sixty three (63%) percent of all members will form a quorum and must cast their
    vote either in person at the meeting or via the internet. (Internet votes must be
    cast within seven (7) days from the date of the meeting, or live if the provision has
    been made).

6.2.3.     In the event of a draw the chairperson will cast his decisive vote.

6.2.4.     Points for discussion must reach the secretary sixty (60) days prior to the meeting.
   The management committee will be responsible for the final draft and distribution
   of the agenda.

6.2.5.     The agenda must be released to all members via Internet thirty (30) days prior to
    the meeting. Should a member wish to have it in writing he or she must provide a
    stamped envelope sixty (60) days prior to the meeting.  

6.3.             Special General Meeting:

6.3.1.     A member has the right to request a special general meeting. This must be done
    in writing and addressed to the chairperson.

6.3.2.     The request must be supported by the signatures of ten (10) other members.

6.3.3.     The procedures to be followed will be the same as for an annual general meeting. 

6.4.             Management Committee Meeting:

6.4.1.     Members of the management committee will meet once a month.

6.4.2.     Sixty Six (66 %) percent of the members will form a quorum.

6.4.3.     The agenda, to which the minutes of the previous meeting is attached, must be
    made available seven (7) days prior to the meeting. 

7.      Duties and Responsibilities of the Members of the Management Committee.

7.1.                       Each member will perform his/her duties with honesty, dignity and to the best
interest of The Society.

7.2.                       The main task of the committee will be to manage the day to day administration
of The Society. All tasks originating from this concept must be identified and
allocated to each member.

7.3.                       The committee is responsible for the application of all the directions and procedures contained in the constitution.

7.4.                       The committee is responsible for the execution of all the proposals that have been accepted by vote in meetings.

7.5.                       The members of the committee will set the example to the members in achieving the objectives as contained in the constitution.

7.6.                       The committee will, in cooperation with similar organizations, develop criteria for application during judging of competitions. 

8.      Property

8.1.                       All property, both moveable and immovable, will belong to The Society and will be registered in the name of The Society. No property or income will be distributable amongst members or office bearers save for reasonable compensation for services rendered.

8.2.                       A property register will be kept by the management committee. An annual stocktaking will take place at the end of the financial year.

8.3.                       Property that becomes unserviceable or obsolete to being unused, will be decided upon at the annual general meeting and against the out come appropriate action will be taken.

8.4.                       Properties that are used on other premises due to circumstances will remain the property of The Society. 

9.      Income and Finance

9.1.                       All money received must be deposited in an account in the name of The Society.

9.2.                       Proof of all payments and expenditures must be in hard copy and filed.

9.3.                       Two members of the management committee must approve all payments and sign all cheques and proof of payment.

9.4.                       The Management committee must adhere to all the rules and prescriptions as required by law and financial regulations.

9.5.                       The financial year of The Society will end on the last day of February. 

10. Mandate to the Management Committee

10.1.                   The committee may appoint and incorporate any person/persons as it may require performing tasks or rendering assistance for as long as it may deem fit to complete such tasks or render assistance. Compensations to such people (if any) must be market related.

10.2.                   The committee may approve payments up to R10 000.00 (Ten thousand rand) per month for the purpose of managing the day to day administration of The Society, without draining the bank account. (Salaries and compensation excluded).

10.3.                   The committee may invest money to the advantage of The Society in terms of Sec 1 of Financial Institutions (Investment of Funds) Act, 1984.

10.4.                   The committee may purchase or hire equipment needed to achieve the objectives of The Society. Amounts exceeding R50 000.00 (Fifty thousand rand) must be approved by a general meeting.

10.5.                   The committee may engage in sponsorship activities in order to support competitions and financial assistance to riders.

10.6.                   The committee may cooperate with other organizations in order to achieve and promote the objectives of The Society.

10.7.                   The committee may approve membership to The Society as follows:  

10.7.1.Full Membership. This is a person that rides and owns the horse.

10.7.2.Half Membership. This is the person that rides only.

10.7.3.Associate Membership. This is for all non competitors.

10.8.                   The committee may also approve membership to persons under 18. Such members by law may not vote.

10.9.                   The committee may also approve venues to join The Society.

10.10.              The committee may award different voting value to the full, half and associate membership based on the fact that the membership fee is different in each case. 

11. Changes of the Constitution 

The constitution can be changed by resolution that has been agreed upon and passed at a general meeting.  

12.  Dissolution of The Society

12.1.                   The Society will close down if voted in favor for at a general meeting.

12.2.                   In the event of The Society closing down all assets will be turned into cash and the money donated to non-profitable organizations.

12.3.                   All books and records will be closed down in terms of the regulations and stipulations required by Law. 

13.  Adoption of the Constitution 

            This constitution was approved and accepted by members of The Equestrian Society 

           

At a special (general) meeting held at  Pretoria On  15th November 2008  Day/Month/Year

                  Chairperson                                                                 Secretary/Treasurer 

 

           

            …………………………………                               ……………………………….
    Alan Denis Munro                                                    Kathleen Patricia van Vuuren

Author: Equestrian Society Copyright © 2008 by Equestrian Society. All rights reserved. The concept and contents of this presentation is confidential, legally privileged and protected under the copyright law. No part of this document can be copied, completely or partly, either electronically or manually by any third parties, without the written permission of Equestrian Society. (E.S.). This document remains the sole property of Equestrian Society. (E.S.)  Revised: 09 May 2011 09:41:22 -0400 .

HOME